The Administration division implements an efficient and effective governance pattern maintaining good coordination between Ministries, Departments and other Government and Statutory Institutionswithin the Provincial Council mechanism.Accordingly the Administration Division performsinternal administration activities of the Chief Secretariat of the Southern Province as well as a number of tasks such as overtime and holiday pay, transfers, allocation of quarters, allocation of holiday resorts, accident compensation and vehicle related activities ofthe other institutions of the Provincial Council.The Head of Division is Assistant Chief Secretary (Administration) and he is responsible to Deputy Chief Secretary (Administration) and the Chief Secretary.
To direct duly to the relevant sections, the daily mail received by the Chief Secretary’ Office and to deliver promptly the letters directed by the Chief Secretary’ s Office;
To carry out all matters related to personal files of the officers of the services, namely the Development Officers ‘service, Management Assistants’ service, Information Technology service, Drivers’ service and Office Employees’ service
To perform all establishment activities related to personal files of the Development Assistant Officers attached to Divisional Secretariats and of all officers of the Department of Provincial Revenue
All matters relating to the payment of water, electricity, telephone bills of the Chief Secretary ‘Office
All duties related to official residences and quarters belonging to theChief Secretary’ Office
To prepare a monthly report vacancies of the Chief Secretary’ Office
Activities related to Security deposit of the Chief Secretary’ Office
All duties related to official residences and quarters belonging to theChief Secretary’ Office
To perform all activities related to daily attendance and leave of the Officers of the Chief Secretary’s Office
To carryout all activities related to transfers (annual transfers, friendly transfers, transfers on disciplinary reasons, Technology service, Drivers ‘service, Office Employees ‘service of Ministries Departments and other statutory Institutions of the Southern Provincial.
To maintain updated database related to transfers of Officers of the services,namely Development Officers ‘service, Management Assistants ‘service Information Technology service, Drivers ‘service, Office Employees ‘service of Ministries Departments and other statutory Institutions of the Southern Provincial.
To perform all activities related to the allocation of Holiday Resort in Bogahapelessa and Mayurapura
All activities relating to security, sanitation services and maintenance of the Chief Secretary’ Office
To perform all duties related to the payment of accident compensation for the Officers in the Southern Provincial Public Service
To do all activities related to vehicle accident
To carry out activities related to the payment of railway warrants and Agrahara insurance claims
To carry out activities related to vehicle auction and disposal in Ministries, Departments and other Institutions of the Southern Provincial Council.
To perform all duties related to the payment of accident compensation for the Officers in the Southern Provincial Public Service.
To maintain the updated personal filesof the five Secretaries of the Ministries of the Southern Provincial Council, the Secretary to the Public Service commission, the Secretary to the Provincial Council and thefive Deputy Chief Secretaries, Staff Officers belonging to the All Island Service and other staff officers of the Chief Secretary’s Office;
Proper maintenance and upkeep of the Archives of of Southern Province Council Institution
Proper maintenance of activities relating to ISO and Productivity of Chief Secretariat
To carry out activities related to the payment of overtime and holiday pay of Ministries, Departments and other Institutions of the Southern Provincial Council
To perform all duties related to distress loans and property loans for officers serving in the Chief Secretary’ Office
Assist Chief Secretariat (Admin)
0912246297 0773983821
0912231820 chiefsec1@sltnet.lk
Administrative Officer
0914944017 0706833650
0912231820 chiefsec1@sltnet.lk
Chief Management Service Officer
Management Service Officer (Head of Branch)
Management Service Officer
KKS
Management Service Officer
Management Service Officer
Management Service Officer
Management Service Officer
Management Service Officer
Management Service Officer
KKS
Translator
Development Officer
Development Officer
Development Officer
Development Officer
Development Officer
KKS
Technical Officer
Management Service Officer
ICT Office
ICT Office
ICT Office
ICT Office
KKS
SH Dahanayake Mw, Galle
chiefsec1@sltnet.lk
(+94) 091 4119011
(+94) 091-2234052
(+94) 091 2246299
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