The head of Establishment branch is the assistant Chief Secretary (Establishment) who reports to the deputy chief secretary (administration) and the chief secretary.
The establishment division of Southern province chief secretariat office carries out all establishment activities of combined service officers, all island service officers and coordinating functions related to the establishment activities of departmental officers. Also, division performs many tasks such as issuing of duty free vehicle import permits, granting approval for personal foreign leave, granting approval for language allowances and granting approval for acting allowances
This section also provides solutions by directly contacting the director general (establishment) of the Ministry of public Administration regarding establishment problems of the public officers.
Adhering to the accurate administrative procedures, establishment code, circulars, the division constantly fulfill its role to provide an efficient public service.
Our Vision |
Our VisionAn effective public service through an efficient establishment process |
Our Mission |
Our MissionTo enhance the satisfaction of southern province public officers by providing an efficient service in a fair and transparent manner through proper implementation of accurate policies, rules and regulations, constitutions, and administrative procedures. |
Our Values |
Our ValuesFairness/ Efficiency / Effectiveness/ Transparency/ Responsiveness/ Communication/ Functionality |
Southern province Management services officers’
All the establishment activities of the officers in the Sri Lanka Administrative service, Sri Lanka Accountants’ service, Sri Lanka planning service, Sri Lanka Engineering service, Sri Lanka educational administrative service, Sri Lanka animal production and health service, Sri Lanka ayurvedic medical service, Sri lanka agri cultural service and southern province management services officers’ supra grade serving in the southern province
Activities relating to the issuance of duty-free vehicle permits according to the trade investment and policy circular for public officers belonging to the all island service who are employed in southern province
Coordinating with ministry of public administration and the public service commission for establishment activities of the above officers and carrying out other establishment activities to be completed by the southern province chief secretariat
Granting personal foreign leave for officers in the posts belonging to the all island service and combined service ( where the chief secretary of southern province is appointing Authority)
Coordinating establishment activities of departmental officers in southern provincial public service
Granting no pay leaves to be spent in the island or out of the island for all officers of southern provincial public service in terms of public administration circular no. 14/2022
Confirmation in post - Issuing confirmation letter within one week on completion of qualifications
Promotion - Issuing promotion letter within one week on completion of qualifications
Approval of retirement - Issuance of retirement letter within 3 days when relevant requests are submitted three months before the date of retirement
Issuance of vehicle permits - Issuing permits to qualified officers as requested within 05 days
Granting personal foreign leave - Granting personal foreign leave within 03 days
Granting of accident leaves – approval of accident leave within 5 days
Granting approval for computer allowances – Approval of computer allowance requests of southern province management services officers within 03 days
Granting No pay leave to be spent in and out of island as per P.A.circular no.14/2022 –Granting approval within 14 days
Conducting efficiency bar examinations – conducting efficiency bar examinations to drivers and office employees’ services of the provincial public service twice a year as scheduled
Granting relevant concessions for efficiency bars – Granting approval within 5 days of receipt of applications
Carring out establishments activities of all island service officers - Forwarding request for confirmation, promotion and retirement to the ministry of public administration and public service commission within 02 days
Granting approval for acting allowance – Approval of acting allowance within 03 days
Absorption into service minute – Absorbing within 03 days of the receipt of the request
Transfer of powers in accordance with the provisions of the Provincial Council Act No. 42 of 1987 as amended by the Provincial Council (Amendment) Act No. 28 of 1990